Traditional filing systems — documents scattered across filing cabinets, shared drives and personal hard drives, with ad hoc security measures and little or no version control protocol — are rife with hassles, headaches, risks and expense. By creating a centralized repository where all documents are accessed, managed, indexed and shared, SAFE allows you to get rid of paper, find information easily and focus on core competencies.
SAFE is available both as licensed software installed on your server space, or hosted in Cabinet’s secure, private cloud. Either version is configured with each installation, creating a tailored solution for any organization. It’s your office, your workflows, your processes and your culture — paperless.
SAFE is a complete document management solution, allowing organizations to increase efficiency and security, mitigate compliance risks, save physical space and reduce their carbon footprint — all without fundamental changes to existing workflows and processes.
Read more about SAFE’s specs or features, or download the full PDF product datasheet.
SAFE is dramatically more efficient, secure and sustainable than legacy filing systems. But that doesn’t mean its implementation comes with a steep learning curve and an initial drain on production. At Cabinet, we only deploy our software after an in-depth discovery process, allowing us to customize SAFE to your existing business practices and rules. The result is an efficient, fully digital version of your organization’s workflows, working hard from Day 1 to create maximum efficiency — and ROI — with minimal ramp-up time and disturbance.
A single lost document can cost an organization $200 or more in search time, replication and re-filing. But with SAFE, you’ll never worry about misplacing information again. Our paperless repository allows users to find documents by hierarchy, file name or metadata — or even a string of text within the document. If it’s in SAFE, you’ll always be able to locate it. Period.
When it comes to mission-critical documents, personnel records and private files, security is everything. That’s why SAFE offers users the ability to easily set strict access limits and maintain complete chain of custody records, keeping confidential and sensitive information absolutely secure.
All SAFE end-user actions are tracked in a log file, which can be queried by system administrators to determine who did what, when and from where.
User access can be restricted to entire volumes of information or more granularly, down to individual documents. No matter what level of security your organization requires — or what regulations you must be in compliance with — SAFE can handle your needs.
At Cabinet, we talk to people every day who have reached the realization that the time has come to “Go Paperless.”
Maybe a document has been lost resulting in a financial loss, or file cabinets are taking over office space, or customers wait for call backs while customer service searches for documents, or people in branch offices have to send documents to the head office every day.
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The purpose of this guide is to offer ideas for planning and executing this transition in a way that matches your company’s specific requirements and resources.
Whatever the reason, and there are many more, business owners and managers are looking to get rid of operational bottlenecks caused by outdated methods of storing and retrieving documents. What seems on the surface to be a pretty simple concept – convert paper to images and keep them on the computer – can become a challenge without taking time to put together a plan. ADS iT SOLUTIONS can help you develop and implement that plan.